How to Create a Query and Include Conditions in SAP BW/4HANA

SAP BW/4HANA is a powerful data warehousing solution that enables you to create, analyze and report on key performance indicators (KPIs) for your business. One of the features of SAP BW/4HANA is the ability to create queries, which are data models that define the structure, layout and logic of your reports. Queries can help you display and manipulate data from different sources, such as InfoProviders, CompositeProviders, Advanced DSOs, etc.

However, sometimes you may want to include conditions in your queries, which are criteria that filter or restrict the data based on key figures or characteristics. For example, you may want to show only the top 10 products by revenue, or only the customers who have purchased more than a certain amount. This is where conditions come in handy. Conditions are a way of defining specific rules or criteria for your queries based on conditions.

In this blog post, we will show you how to create a query and include conditions in SAP BW/4HANA. We will explain what queries and conditions are, how they work, and how to use them in different scenarios.

What are Queries and Conditions in SAP BW/4HANA?

Queries are data models that define the structure, layout and logic of your reports in SAP BW/4HANA. Queries consist of different elements, such as:

Characteristics: These are dimensions that describe the data, such as product category, region, customer, etc.
Key Figures: These are measures that quantify the data, such as revenue, profit, quantity, etc.
Formulas: These are expressions that calculate or manipulate key figures using operators and functions.
Cells: These are expressions that calculate or manipulate key figures based on conditions and exceptions.
Conditions: These are criteria that filter or restrict the data based on key figures or characteristics.
Exceptions: These are criteria that format or highlight the data based on key figures or characteristics.

Conditions are a type of element that can be used to define specific rules or criteria for your queries based on conditions. Conditions allow you to:

Filter the data based on thresholds or ranges
Restrict the data based on rankings or top/bottom values
Exclude the data based on values or errors
Include the data based on values or errors

To create queries and conditions in SAP BW/4HANA, you need to use the Eclipse-based BW Modeling Tools. The Eclipse-based BW Modeling Tools are a set of tools that allow you to create and manage data models and queries in SAP BW/4HANA. You can access the Eclipse-based BW Modeling Tools by installing the SAP HANA Studio and adding the SAP HANA Tools plugin.

How to Create a Query in SAP BW/4HANA?

To create a query in SAP BW/4HANA, you need to follow these steps:

Open the SAP HANA Studio and connect to your SAP BW/4HANA project.
In the Project Explorer panel, expand your InfoArea and right-click on your InfoProvider or CompositeProvider. Select New Query.
In the New Query window, enter a name and description for your query. You can also copy from an existing query if you want. Click Finish.
You will go to the Query Designer window, where you can define the elements of your query. You can use the following tabs to add or edit elements:
- General: This tab allows you to define general properties of your query, such as external access permissions, key date parameters, variables settings, etc.
- Sheet Definition: This tab allows you to define the structure and layout of your query. You can drag and drop characteristics and key figures from the InfoProvider panel to the Rows or Columns panel as desired. You can also right-click on Key Figures and select New Formula or New Cell to create formulas or cells as needed.
- Aggregation: This tab allows you to define the aggregation method and the eliminate formula collision setting for your key figures, formulas or cells. The aggregation method determines how the values are summed up or averaged across different dimensions. The eliminate formula collision setting determines how to handle conflicts between formulas or cells at the intersection point.
- Reference Characteristic: This tab allows you to define the reference characteristic or dimension for your key figures, formulas or cells. The reference characteristic or dimension is used to group the data before applying the aggregation method or exception aggregation method for your key figures, formulas or cells.
Click on Check to validate your query and click on Save to save it.
You can execute your query by clicking on Execute Query in Web Browser or Execute Query in Analysis for Office buttons. You will see the results of your query in a web browser or an Excel sheet.

How to Include Conditions in a Query in SAP BW/4HANA?

To include conditions in a query in SAP BW/4HANA, you need to follow these steps:

Open the SAP HANA Studio and connect to your SAP BW/4HANA project.
In the Project Explorer panel, expand your InfoArea and double-click on your query. You will go to the Query Designer window.
In the Sheet Definition tab, right-click on the key figure or characteristic that you want to apply a condition to. Select New Condition.
In the Condition Editor window, enter a name and description for your condition. You can also copy from an existing condition if you want.
In the Definition tab, enter your condition based on a key figure or a characteristic. You can use operators and functions to create complex conditions. You can also use variables or text elements to make your condition dynamic.
In the Options tab, select the options that you want to apply to your condition. You can use the following options to modify your condition:
- Display Filtered Values: This option determines whether to display or hide the values that do not meet the condition.
- Display Result Rows: This option determines whether to display or hide the result rows for the values that meet the condition.
- Display Message: This option determines whether to display or hide a message for the values that do not meet the condition.
- Display Message Text: This option allows you to enter a custom message text for the values that do not meet the condition.
Click on Check to validate your condition and click on OK to save it.
Save and execute your query to see the results of your condition.

Examples of Queries and Conditions in SAP BW/4HANA

Here are some examples of queries and conditions in SAP BW/4HANA:

Top 10 Products by Revenue: This query shows the top 10 products by revenue for each region. The query has a condition that restricts the product category based on ranking by revenue. The condition is: Ranking (Revenue) <= 10. The query has an option that displays only the filtered values and hides the result rows.
Customers with High Profit Margin: This query shows the customers who have a profit margin above 20% for each product category. The query has a cell that calculates the profit margin as (Profit / Revenue) * 100 with condition Revenue > 0. The query has a condition that filters the customer based on threshold by profit margin. The condition is: Profit Margin > 20. The query has an option that displays a message for the values that do not meet the condition.
Revenue by Month with Exclusion: This query shows the revenue by month for each region. The query has a condition that excludes the months where revenue is zero or negative. The condition is: Revenue > 0. The query has an option that displays only the filtered values and hides the result rows.

Conclusion

In this blog post, we have learned how to create a query and include conditions in SAP BW/4HANA. Queries are data models that define the structure, layout and logic of your reports in SAP BW/4HANA. Conditions are criteria that filter or restrict the data based on key figures or characteristics. By using queries and conditions, you can create more complex and meaningful reports for your business.

We hope you found this blog post helpful and informative. If you have any questions or feedback, please leave a comment below.

Disclaimer: This content is generated by AI.